New York apostille services.
Get New York documents apostilled for use abroad — birth certificates, powers of attorney, diplomas, and corporate records — with each routed to the right authority: the New York Department of State for state records, or the U.S. Department of State for federal ones like FBI background checks. In person at our two San Diego offices, or by secure, tracked mail from anywhere in New York.
Get your apostille quote
Tell us about your document — we'll confirm the process, price, and estimated completion time.
Apostille in New York, handled end to end.
An apostille authenticates the seal and signature on a New York document so it's accepted abroad under the Hague Apostille Convention. In New York, apostilles are issued by the New York Department of State's Apostille and Authentication Unit, with walk-in offices in Albany and New York City.
New York is one of the most demanding states to file in, because of a rule that trips up almost everyone: a notarized document has to be certified by the County Clerk before the Department of State will apostille it — and in New York City, each of the five boroughs is its own county with its own clerk. Getting that step wrong is the number-one reason a New York filing comes back.
We prepare, submit, and track your New York apostille from start to finish — handling the County Clerk step and the correct issuing office — in person at our two San Diego offices or by secure, tracked mail from anywhere in New York.
One partner for every New York document
State or federal, we route each document to the right authority the first time — and handle the county certification, notarization, or translation it needs along the way.
New York requirements
What New York documents need first.
Every document type has its own rule in New York. Getting it right the first time is what avoids a rejection and a second wait.
Notarized documents need the County Clerk first
This is New York's signature rule. A notarized power of attorney or affidavit must be certified by the County Clerk of the county where the notary is commissioned before the Department of State will apostille it — and each New York City borough (Manhattan, Brooklyn, Queens, the Bronx, Staten Island) is its own county with its own clerk. We handle that County Clerk step so your filing isn't rejected.
NYC birth & death certificates are different
Vital records for events in the five boroughs are issued by the NYC Department of Health — not New York State — and need a certified Letter of Exemplification plus County Clerk certification before the apostille. Records from the rest of New York State go directly to the Department of State. We route each the correct way.
Corporate records — the Certificate of Status
New York's proof of good standing is the Certificate of Status from the Department of State's Division of Corporations. Because it's signed by a state official, it goes straight to apostille with no County Clerk step. We obtain it and apostille it together.
Documents we apostille in New York
From vital records to corporate filings — routed to the correct authority. Don't see yours? We almost certainly handle it.
Related: Certified translation · Certificate of Good Standing · Mobile notary · FBI apostille
From anywhere in New York to done.
Walk in at either San Diego office, or use our secure mail-in service from anywhere in New York.
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Tell us your New York document
Share the document and its destination country. We confirm whether it needs the New York Department of State or the U.S. Department of State, and give you a flat price.
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Send it or let us obtain it
Mail your New York document with our prepaid, tracked label — or we obtain the certified copy from the issuing agency for you.
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We authenticate it
We submit it to the correct authority — the New York Department of State for state documents, or the U.S. Department of State for federal ones — and track it through.
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Delivered ready to use
Your apostilled New York document returns by tracked, insured mail, with a digital scan for your records.
Serving all of New York
Use our secure, tracked mail-in service from anywhere in New York — with a free prepaid FedEx label, both ways.
Or walk in — two San Diego offices
New York apostille questions, answered.
How much does an apostille cost in New York?+
It depends on the document, whether it's notarized (and so needs the County Clerk step first), and how fast you need it. You get a flat, all-in quote before any work begins — with no hidden fees, and no obligation.
Why does my New York notarized document need the County Clerk?+
New York requires the County Clerk to certify the notary public's signature before the Department of State will issue the apostille — and in New York City each borough (Manhattan, Brooklyn, Queens, the Bronx, Staten Island) is its own county with its own clerk. Skipping this is the number-one reason a New York filing is rejected. We handle it for you.
How do I apostille a New York City birth certificate?+
Birth and death certificates for events in the five boroughs are issued by the NYC Department of Health, not New York State. They need a certified Letter of Exemplification and County Clerk certification before the Department of State apostille; records from the rest of New York State can go directly. We route each the correct way.
How long does a New York apostille take?+
In person at the Albany or New York City office it's same-day; the Department of State doesn't publish a mail processing time, so we confirm the current mail turnaround directly and route your document the fastest way for your deadline.
Is my FBI background check apostilled in New York?+
No. FBI background checks are federal, so they're apostilled by the U.S. Department of State in Washington, DC — not the New York Department of State — even if you live in New York. We handle that federal route in the same order.
Can I get a New York apostille without going to Albany or NYC?+
Yes. We serve all of New York — New York City, Buffalo, Rochester, Albany, Syracuse, and beyond — by secure, tracked mail, and you're welcome at either of our two San Diego walk-in offices.
Apostille in other states
We handle apostilles from all 50 states and D.C. — here are our in-depth state guides.
Get your New York apostille started.
Tell us your document and destination country — a specialist replies within one business day with a flat quote and a realistic timeline.